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Instructions for Voucher


Please download the Excel Spreadsheet to fill out the voucher.

After completing the form, it must be e-mailed or delivered to the person who is approving the expense. Please attach all receipts. If it is not possible to scan in receipts for e-mailed vouchers, they may be mailed directly to the office with your name and date of voucher printed on each. The person approving the expense has two options.

  • If approving the expense by e-mail, attach the voucher and scanned receipts, if any, to an e-mail with the following statement in the body of the e-mail: I, (your name) approve payment of the voucher dated (date) for (payee’s name) in the amount of ($ to be paid).

  • If approving the voucher by paper delivery, sign in the approval signature box and include receipts.

The voucher may then be submitted with copies going to both the League office and to the treasurer. Vouchers will not be paid without approval. It is very helpful to the treasurer if vouchers are presented for payment in the month that they occur. It is imperative that all vouchers be received before the annual closing of the books on June 30th. Please contact with any questions. 

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