Reimbursement Forms
Instructions for Reimbursement Forms
Please download the Excel Spreadsheet to fill out the voucher.
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After completing the form, it must be e-mailed or delivered to the person who is approving the expense. Please attach all receipts. If it is not possible to scan in receipts for e-mailed reimbursement forms, they may be mailed directly to the office with your name and date of reimbursement form printed on each. The person approving the expense has two options.
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If approving the expense by e-mail, attach thereimbursement form and scanned receipts, if any, to an e-mail with the following statement in the body of the e-mail: I, (your name) approve payment of the reimbursement form dated (date) for (payee’s name) in the amount of ($ to be paid).
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If approving the reimbursement form by paper delivery, sign in the approval signature box and include receipts.
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The reimbursement form may then be submitted with copies going to both the League office and to the treasurer. Reimbursement forms will not be paid without approval. It is very helpful to the treasurer if reimbursement forms are presented for payment in the month that they occur. It is imperative that all reimbursement forms be received before the annual closing of the books on June 30th. Please contact lwvor@lwvor.org with any questions.